Safety Acknowledgment Form
Important notice to Exhibitors: Please fill out the safety acknowledgement form and return to us without delay.
Click here to complete the mandatory Safety Acknowledgement form.
Appearance of display
Appearance, Requirements and Height Limitations
- All exhibitors must provide their own pre-fabricated display or draped booth. These items can be rented at the exhibitor’s cost form GES CANADA. Show Management does not supply booth drapes or steel poles.
- Display and/or signage must not exceed the 8 foot height restriction, unless approved by Show Management. Please submit your request in writing, prior to the show.
- All island booths (booths with no neighboring exhibitors) must not exceed the 8 foot height, however, product and signage may go to a maximum of 12 feet.
- Displays must not encroach on exit doorways.
Click here for the drape show special.
Attendance - No Guests
IMPORTANT! NO GUESTS ARE ALLOWED. This is a wholesale show not open to the public. Guests are prohibited in order to protect the best interests of both buyers and exhibitors.
Exhibitor cooperation is requested to restrict invitations to qualified buyers only. Guests and those not directly related to retail buying will be denied entry to the show. When you invite buyers verbally or in writing be sure to mention:
- Proper gift and home accessories related retail business identification is required.
- Retailer identification and corresponding personal identification is required (business license, GST # and employee payroll slip). Business Cards alone are not acceptable.
Business Centre
A fully staffed Business Centre, managed by Destination Toronto will provide faxing, photocopying, restaurant and social function reservations. They will be open Friday to Monday, during show hours. Faxing and photocopying service will be available in the show office during move in and move out.
Carpeting
All booths MUST have carpet or other suitable floor covering installed at the expense of the exhibitor and covering the complete floor area of your booth. No Exceptions. The installation of your booth carpet must be within the confines of your own display area. Under no circumstances will allowances be made to permit the extension of your carpet into the aisle.
Click here for the carpet order form
Carriers / Transport companies
Click here for the QuikX order form
Click here for the Lange Transportation & Storage order form
Click here for the Reimer Express order form
Cleaning service
Cleaning service within the confines of the exhibitor’s booth is available by Place Bonaventure, for a nominal fee. Exhibitors interested in this service should complete the order form provided by the supplier. It is suggested that exhibitors sweep out their booths at the end of each day and place waste material in the aisle so that it can be removed during the night.
Show Management provides janitorial service for aisles only. Building cleaning staff will not enter any exhibit for the purpose of sweeping or dusting.
Click here for the janitorial order form
Computers & Audio Visual
Click here for the computer and A/V order form
Conduct
Exhibitors are responsible for and agree to make good any damage to the building or Show equipment caused by their occupation of the space.
Booths must be ready and staffed for Show opening and at all times during Show hours.
Exhibitors are not to accost buyers in the aisle or in other exhibitors' booths. Handouts of promotional material or product are strictly prohibited outside the confines of your exhibit space. Any breach of this regulation will be dealt with severely.
No cameras are allowed in the building unless permission has been given by Show Management. Photographing another exhibitor's display is not permitted without the consent of the exhibitor. In addition, exhibitors are reminded that visiting other booths is by invitation only and they are requested to observe this fundamental courtesy at all times.
Contests & Draws
Draws conducted by exhibitors in conjunction with their display must be free of any obligation on the part of the winner. Prize winners must not be required to place an order before collecting the prize offered. The schedule of prizes and terms of the draw must be clearly stated on the entry form and must comply with all existing regulations. Show Management must be notified of all such activities at least two weeks before the show.
Custom regulations
Exhibits from outside Canada must follow customs procedures. For all custom needs, we recommend that you deal directly with Livingston Events Logistics, the official customs broker, who will assist exhibitors in the completion of customs documents to ensure accuracy.
Click here for Customs Canada information
Click here for Livingston Events Logistics forms
Electrical
Electrical outlets are not included in booth costs.
Exhibitors are not allowed to install any electrical wiring or devices on site other than regular extension cords. All onsite wiring and connections must be done by SHOWTECH Canada.
Any electrical signs or lighting attached to the building structure must be installed by SHOWTECH.
Exhibitors must abide by all contractual agreements with all exclusive contractors and unions at Metro Toronto Convention Center.
Click here for electrical order form
It is a requirement of Rule 2-022 of the Electrical Safety Code, a provincial regulation, that any electrical equipment which is being displayed, offered for sale or used in any show, convention or similar exhibition, must be approved.
For approval guidelines, see Electrical Safety Authority form
Exhibition Property
No sign or other articles are to be fastened to walls, floors, doors pillars, safety rails equipment, or electrical fixtures/ lines and sprinkler lines. The use of paint thumb tacks, scotch tape, nails, screws, bolts, or any tool or material which mark the floor, walls or equipment, is prohibited.
The approved carpet masking tape is Renfrew Tape #172, available at the GES Canada service desk on site. Any other type of tape will have to be approved by the facility management. All tape must be removed from the floor once the exhibit has been dismantled. In the event that an Exhibitor violates this regulation, Show Management will hold the Exhibitor responsible for the cost of any repairs.
Click here for Notice to Exhibitors
Exhibitor Badges
Ordering your exhibitor badges is easy as 1, 2, and 3.
Go to the Exhibitor Center page by clicking here.
To gain access, provide your login information (Username & Password). Attention case sensitive.
Now you can add, delete or make any changes to your Exhibitor Badges.
For further information, download the Exhibitor Badges guide in PDF format.
Exhibitor Checklist
Click here for the exhibitor deadline checklist.
Exhibitor Parking
As an added service, exhibitors can park for free at the Vehicle Marshalling Yard during move in and throughout the 4 show days. A free bus service will shuttle exhibitors to and from the South Building.
Click here for a Map to Free parking
Exhibitor Parking Pass
Click here for the Exhibitor Parking Pass order form.
Fire Regulations
By order of the Fire Marshall, all material used to decorate booths must be treated with flame retardant to meet with fire regulations.
Due to the problems we have experienced with the Fire Marshall, strict compliance is necessary.
Click here for fire regulation information
Click here for Fire Safety Reply Form
Food Sampling
The distribution of food samples is permitted with the following conditions: samples are free of charge, distribution is confined to the exhibitor’s own booth space, and items are provided in sample size quantities and must be approved by Show Management.
Click here for Sample Food & Beverage Authorization form
Free Give-Aways
An exhibitor wanting to give away handouts of any kind MUST supply a sample to Show Management prior to opening so that Security can be advised.
Furniture
Click here for the furniture order form
Housing Bureau
Destination Toronto is the Toronto International Gift Fair official housing bureau.
Click here for online reservation
Click here for the printable reservation form
Insurance / Safety
As you may know, as an Exhibitor participating in a show, you must have adequate Liability Insurance with a minimum $2,000,000 limit to protect the Exhibitors, the attending public, the show organizer and yourself. Our insurance policy does not extend coverage to any exhibits and requires you to submit a Certificate of Insurance a week prior to move in.
IMPORTANT! Please click here for your insurance options.
Click here for exhibitors insurance application form
If you are employing a third-party contractor to do any work on your booth, they are also required to provide us with a certificate of Insurance.
To be completed...
Internet
Click here for the Internet order form
Marshalling yard
All vehicles must report to the marshalling yard at their scheduled move in time.
Marshalling Yard Information and Map to Loading Dock
Material Handling
Materials' handling is provided by Show Management free of charge and covers the offloading of freight from the vehicle to your booth.
Although security precautions will be taken, Show Management assumes no responsibility for the loss or damage, during either move in, the show, or move out periods, of any product either in a booth or in a feature area.
Move In & Move Out
Move-in Dates & Hours
| Wednesday, January 23 | 12:00 pm to 6:00 pm |
| Thursday, January 24 | 8:00 am to 6:00 pm |
All exhibitors must complete a move in questionnaire. Please read the move in requirements and complete the move in questionnaire.
Move-out Dates & Hours
| Monday, January 28 | 4:30 pm to 11:00 pm |
Please note: The hall must be vacated by 11:00 pm so please ensure your freight is off the floor by that time.
Move out commences after the aisle carpet has been rolled up. Crates, boxes and packing material must not be removed from the storage and loading areas until Show closing.
Permanent or temporary staff coming to the Show to assist exhibitors with dismantling and packing will not be allowed in until after Show closing. Please advise your staff of this regulation.
Security guards will be on duty but Show Management accepts no responsibility or liability for loss or damage to merchandise or display materials. Exhibitors are advised to pack and remove valuable merchandise immediately after Show closing.
Exhibitors are responsible for their own move out. Please notify the carrier well in advance. Out of town shipments should be clearly labeled with the name of the carrier and the destination.
Security precautions will be taken by Show Management. However, the official material handlers and the official carrier accept no responsibility for the loss of or damage to any article or merchandise during move in or move out periods unless a clear signature has been attained from an official representative of the appropriate supplier.
Click here for the Move-In Requirements – Info & Questionnaire
Music, Photograhs and other copyrighted material
Each exhibitor is responsible for obtaining all necessary licenses and permits to use music, photographs or other copyrighted material in exhibitor's booth or display.
Show Management reserves the right to remove from the exhibit hall all or any part of any booth or display which incorporates music, photographs or other copyrighted material and for which the exhibitor fails to produce proof that the exhibitor holds all required licenses. The exhibitor shall remain liable for and shall indemnify and hold Show Management and the facility, their agents and employees, harmless from all loss, cost, claims, causes of action, suits, damages, liability, expenses and costs, including reasonable attorney’s fees, arising from or out of any violation or infringement (or claim violation or infringement) by the exhibitor, exhibitor’s agents or employees of any patent, copyright or trade secret rights or privileges.
Product Removal
Merchandise may be removed by the Exhibitor only at the end of each show day and must be accompanied by a Product Removal Form which can be obtained through the show office.
Security
The show will have 24 hours security; however, Show Management accepts no responsibility or liability for loss or damage to merchandise or display material.
Uniformed security guards will be on duty throughout move in, Show days and nights, and move out. These people are there to safeguard your interests. Please extend them your fullest cooperation. You can assist by not bringing in any person not directly involved in the set up or dismantling of your display.
Exhibitors are asked to contact the Show Office IMMEDIATELY if losses are experienced, so that the security personnel can conduct an investigation.
Setting up your display
Exhibitors are reminded that they may install their own exhibits using the services of their regular employees. If they do not use their own employees, the use of the Official Show Service Contractor is recommended. All display materials, including prefabricated booths, must be pre-fitted and ready for installation prior to shipment to the building. If an exhibitor requires additional assistance in the movement and installation of his display, he should contact and use the services of a professional display company.
Click here for the labour service order form
Shipping Instructions
No merchandise will be accepted before the first day of move in. All shipments must be prepaid, otherwise they will be refused.
Shipments should be addressed as follows:
Toronto International Gift Fair
Metro Toronto Convention Center – South Building
222 Bremner Blvd
Toronto, ON M5V 3L9
Exhibitor’s Name & Booth Number(s)
Attn: Anita Schachter / Craig Nicholl
Show Office
The on-site show office is located in room 810.
Show Sales
IMPORTANT! The Toronto International Gift Fair is a wholesale marketplace whereby orders are placed for future delivery. Exhibitors are not allowed to sell product to buyers as product and/or samples may not be removed from the show at any time. Selling of product/samples for immediate delivery is strictly prohibited in the show at any time.
Signs
The show management will supply a sing, 44" by 7", free of charge if ordered before the deadline date.
Click here for the booth sign form
If you would prefer a larger sign, click here for the show decorator's order form.
Hanging signs or product must be approved in writing by show management.
If you require hanging of a sign, click here for the order form.
Storage of Crates & CArtons
Boxes, crates and cartons will be piled in a storage area designated by Show Management. To avoid losing cartons and packing material, Show Management suggests that, for storage, exhibitors flatten their cartons and tie them together or pack cartons and label them. Extra paper for packing can be brought in at the end of the Show. Those exhibitors with crates should pack their cartons inside these containers to avoid loss. Please make sure your cartons and crates are labeled properly before storing. Storage labels can be obtained at the Loading Dock or from one of the Floor Managers. Due to fire hazard concerns and the need to have access to electrical boxes, storage of empty boxes and packing materials is not permitted behind exhibitors' booths.
Telecommunication
Click here for the telecommunications order form.
U.S. Exhibitor Information
Exhibits from outside Canada must follow customs procedures. Show Management strongly recommends that exhibitors take advantage of Mendelssohn's custom services. An exhibitor may employ his own brokers providing he posts his own bond with Canada Customs.
Mendelssohn
69 Yonge St. Suite 400 906
Toronto, ON, Canada M5E 1K3
Click here to read more about the temporary import of trade show booths and supplies to Canada
